Credits and Calendar, Advising and Registration

Academic Credits and Calendar

The unit of credit at Hesston College is the semester hour. One credit hour requires a minimum of one hour of class and two hours of out-of-class student work per week over a semester or its equivalent. A student enrolled in 12 or more hours per semester is considered full time. A student may take up to 17 hours under the regular tuition plan.

The academic year consists of a 16-week fall semester, a 16-week spring semester, and a series of short summer sessions. The final week of fall and spring terms is set aside for final examinations. The first day is a reading day on which no classes are held. During the next four days, classes are assigned a two-hour period for exams. Students who have more than three exams on one day may appeal to the registrar to reschedule the extra exams with no additional fee. The exam schedule is published on the website and with the course offerings at the beginning of the year.

Midterm and final exams are not administered early except under unusual circumstances. The consent of the instructor is required and a fee is charged.

Academic Advising

Each student is assigned to a faculty member for academic advising. Assignments are based primarily on the student’s area of study. Advisors guide students in understanding higher education expectations and requirements. Advisors assist students with course selection, schedule changes, questions related to transferring to other institutions upon graduation and other areas of concern. Students may initiate a change in advisor assignment by contacting the dean of Student Success or the registrar.


New and continuing students register in the spring and summer for both semesters of the coming year. Students may then add or drop courses with their advisor’s approval. After the first week of classes, a student must have consent of the instructor to add a course. For a condensed summer course, a student must have consent of the instructor to add the course after the second day of classes.

Course registration should reflect a student’s actual coursework. If a student has not completed at least 60 percent of a course by the end of a semester, the course cannot be included in the student’s schedule for that semester.

Courses dropped within the first two weeks of a fall or spring term, within the first week of an eight-week term, or within the first two days of a summer term do not appear on the student’s permanent record. After the drop period and until the course is 60 percent complete, a course from which a student withdraws remains on the record with a grade of W (not calculated into the GPA). Formal withdrawal from a course is not permitted after it is 60 percent complete, unless permission is granted by the Office of Academics for health/medical or other unusual reasons. See “Student Financial Policies” in the Tuition and Fees chapter of this catalog to learn the implications of registration changes on tuition and fees.

Withdrawal Procedures

A student choosing to withdraw from Hesston College should contact the registrar’s office. The withdrawal procedure involves checking with the business office, the financial aid office, the retention office and the Student Life office. (See also the policies on registration changes and fee refunds.)

Administrative Course Withdrawal

Students are expected to attend all classes, complete assignments on time and behave in a manner appropriate for a college classroom. A student who fails to complete assignments, repeatedly disrupts class and/or misses class sessions for a course may be administratively withdrawn from the course. If opportunity remains for a student to pass the course, an instructor may initiate a request to the Student Success Team (SST) for a plan of improvement. Should the conditions of the plan not be met, the registrar may withdraw the student from the course in consultation with the instructor, academic advisor and the financial aid office. This action may occur at any point during the term. The student will be contacted prior to such action.

Students missing 20% or more of the scheduled meetings of a course, regardless of the number of excused/unexcused absences, may be subject to administrative course withdrawal. The grade assigned will be a W prior to the withdrawal deadline or a NC after the withdrawal deadline. Instructors are responsible for documenting individual attendance records online, warning students with excessive absences, and communicating actions with the registrar. Instructors still have discretion to allow a minimal number of unexcused absences and to adjust letter grades according to their own policies.

Repeat Courses

When a student repeats a course, both grades appear on the transcript. The hours are counted only once and only the latter grade is computed in the grade point average.

Auditing Courses

A student may elect to audit certain courses. No grade is given, no credit is earned and special audit fees apply. Courses NOT available for audit include physical education skill classes, Class Voice, Class Piano and other classes requiring group performance and/or considerable individualized or private instruction. The decision to audit rather than earn credit must be made within the first two weeks of fall or spring term and within the first two days of a summer term.

Senior citizens (age 60 and older) may choose to attend a class by making arrangements with the instructor. If no academic record is desired, only the attender fee is charged.

Student Classification

Students are classified at the beginning of each term as follows: freshman – 0 to 23 hours completed; sophomore – 24 to 59 hours; junior – 60 to 89 hours; senior – 90 or more hours. Students entering Hesston College with a prior Hesston College degree or a bachelor’s degree or higher and certain part-time students not pursuing a degree are classified as undergraduate specials.

Catalog 2018-19