Academic Credits and Calendar
The unit of credit at Hesston College is the semester hour. One credit hour requires a minimum of one hour of class and two hours of out-of-class student work per week over a 16 week semester or its equivalent. A student enrolled in 12 or more hours per semester is considered full time. A student may take up to 17 hours under the regular tuition plan.
The academic year consists of a 16-week fall semester, and a 16-week spring semester, each with two 8 week sub-terms. Additionally, the fall semester is followed by a short interterm of online/travel courses, and the spring semester is followed by a short summer term of online/travel/limited on campus courses. Interterm and summer term courses vary in length but credit hours must meet the semester standard.
The final week of fall and spring terms is set aside for final examinations. The first day is a reading day on which no classes are held. During the next three days, classes are assigned a two-hour period for exams. Students who have more than three exams on one day may appeal to the registrar to reschedule the extra exams with no additional fee. The exam schedule is published on the website and with the course offerings at the beginning of the year.
Midterm and final exams are not administered early except under unusual circumstances. The consent of the instructor is required and a fee is charged.
Each student is assigned to a faculty member for academic advising. Assignments are based primarily on the student’s area of study. Advisors guide students in understanding higher education expectations and requirements. Advisors assist students with course selection, schedule changes, questions related to transferring to other institutions upon graduation and other areas of concern. Students may initiate a change in advisor assignment by contacting the associate academic dean or the registrar.
New and continuing students register in the spring and summer for both semesters of the coming year. Students may then add or drop courses with their advisor’s approval according to the following schedule.
Adding courses: For semester term courses, students may add courses the first week of the term with advisor’s consent and through the second week of the term with advisor’s and instructor’s consents. For sub-term (8 week) courses, students may add with advisor’s consent during the first week of the sub-term. For summer and interterm courses instructor’s and advisor’s consent is required to add after the course starts. For limited date (weekend, travel, etc.) courses, students may add the course up until the course starts with the instructor’s and advisor’s consent. For Aviation flight courses, a student may add a course up to the 60% point of the semester/term if there is a reasonable chance of completing the course during the term. Instructor, advisor and registrar approval is required if adding past the standard add period.
Dropping courses: Courses dropped within the first two weeks of a fall or spring semester term, within the first week of an sub-term, or within the time noted on the course syllabus for interm, summer term, or weekend courses do not appear on the student’s permanent record.
Aviation flight courses have an extended drop period. A student my drop a flight course at any point up to the 60 percent withdrawal date IF the course has not been started. If the course has been started, the student may withdraw according to the standard procedure below. If a course is not started by the 60 percent withdrawal date, the student will be administratively withdrawn.
Withdrawing from courses: After the drop period and until the course is 60 percent complete, a course from which a student withdraws remains on the record with a grade of W (not calculated into the GPA). Formal withdrawal from a course is not permitted after it is 60 percent complete, unless permission is granted by the Office of Academics for health/medical or other unusual reasons. See “Student Financial Policies” in the Tuition and Fees chapter of this catalog to learn the implications of registration changes on tuition and fees.
Course registration should reflect a student’s actual coursework. If a student has not completed at least 60 percent of a course by the end of a semester, the course cannot be included in the student’s schedule for that semester.
Withdrawal from School Procedures
A student choosing to withdraw from Hesston College should contact the registrar’s office. The withdrawal procedure involves checking with the business office, the financial aid office, the retention office and the Student Life office. (See also the policies on registration changes and fee refunds.)
Administrative Course Withdrawal
Students are expected to attend all classes, complete assignments on time and behave in a manner appropriate for a college classroom. A student who fails to complete assignments, repeatedly disrupts class and/or misses class sessions for a course may be administratively withdrawn from the course. If opportunity remains for a student to pass the course, an instructor may initiate a request to the Student Success Team (SST) for a plan of improvement. Should the conditions of the plan not be met, the registrar may withdraw the student from the course in consultation with the instructor, academic advisor and the financial aid office. This action may occur at any point during the term. The student will be contacted prior to such action.
Students missing 20 percent or more of the scheduled meetings of a course, regardless of the number of excused/unexcused absences, may be subject to administrative course withdrawal. The grade assigned will be a W prior to the withdrawal deadline or a NC after the withdrawal deadline. Instructors are responsible for documenting individual attendance records online, warning students with excessive absences, and communicating actions with the registrar. Instructors still have discretion to allow a minimal number of unexcused absences and to adjust letter grades according to their own policies.
When a student repeats a course, both grades appear on the transcript. The hours are counted only once and only the latter grade is computed in the grade point average.
A student may elect to audit certain courses. No grade is given, no credit is earned and special audit fees apply. Courses NOT available for audit include physical education skill classes, Class Voice, Class Piano and other classes requiring group performance and/or considerable individualized or private instruction. The decision to audit rather than earn credit must be made within the first two weeks of fall or spring term, the first week of a sub-term and within the first two days of a summer term.
Senior citizens (age 60 and older) may choose to attend a class by making arrangements with the instructor. If no academic record is desired, only the attender fee is charged.
Students are classified at the beginning of each semester term as follows: freshman – 0 to 23 hours completed; sophomore – 24 to 59 hours; junior – 60 to 89 hours; senior – 90 or more hours.