In general there are six (6) steps to any formal investigation. There may be times when they do not fall in the same order as below or times when the investigation bounces back and forth between different sections of the process. In a formal investigation each one of these items should be completed.
- Complaint Received
- Preliminary Inquiry
- Notice of Allegation
- Formal Investigation
- Panel Review
6 Steps of Investigation Process (click to expand)
1. Complaint Received
- Title IX Coordinator;
- Student Life;
- Non-Mandatory Reporters;
- College Support Persons;
Our goal is to keep you safe on campus and to ensure you are able to continue your education. To aid in this we can discuss interim measures to ensure your safety and peace of mind. Options may include:
- Dorm relocation
- Class schedule changes
- Assistance in rescheduling academic assignments
- Adjustments to meal schedule and/or location
- Alternative course completion options
- Escorts to and from specific campus locations
- On or off-campus counseling assistance
- Other adjustments for safety as necessary
Please contact the Title IX Coordinator to discuss your options further.
If a report is made to anyone other than the Title IX Coordinator, it needs to be relayed to the Title IX Coordinator – Monica Miller
2. Preliminary Inquiry
A preliminary investigation may occur in which the investigator meets with the reporter, responding party, and maybe even some witnesses, with the purpose of understanding the scope and severity of the complaint. A determination may be made at this step to proceed to a formal investigation, or resolve the concern raised through informal, or formal means.
Informal resolutions may include discussions, mutually agreed upon plans of action, or mediation. Informal resolutions are only available if the Title IX Coordinator agrees that it provides the best possible outcome for the situation and there are no additional safety concerns. In cases where the responding party admits to the action, and it was a violation of policy, this report may move straight to the Student Development Council (SDC) for review and recommended action.
There may be situations in which a formal investigation may need to occur. This is determined following the preliminary inquiry and the facts provided in the investigation. There may be situations in which the reporter, responding party, or both request a formal investigation in lieu of informal options available.
3. Notice of Allegation
4. Formal Investigation
5. Panel Review
- There is new information that was not known or available at the time of the decision that would have resulted in a different outcome
- There was a procedural error that materially affected the determination as to whether or not a policy violation occurred
- The action taken is substantially disproportionate to the findings in the case (i.e. too lenient or severe)
- The finding as to whether or not a policy violation occurred is clearly erroneous in light of the evidence
The appeal must be made in writing to the Title IX Coordinator within 5 business days of the date of the determination letter. If an appeal fails to assert one or more of the grounds specified above, it will be dismissed. If the appeal falls under one of these circumstances, two Vice Presidents from the Administrative Council will review the documents and provide an appeal decision. If an employee is the reporter or responding party in the investigation, the Vice President for whom they report to is not allowed to participate in the appeal process. The decision made on appeal is final and there will be no further appeals.