Evaluation, Satisfactory Progress, Probation and Eligibility for Extracurricular Activities

Evaluation of Student Performance

Academic achievement in each course is evaluated at midterm for advising purposes. A final grade is assigned by the instructor at the end of each term. The final grade becomes a part of the student’s permanent academic record. Reports of both midterm and final grades are available through my.hesston.edu to the student, his or her advisor, and, with the student’s permission, to his or her parent, guardian or spouse.

The student evaluation system at Hesston College is based on letter grades. Quality points are assigned as follows:

A . . . . (excellent) . . . . 4 quality points
B . . . . (good, high average) . . . . 3 quality points
C . . . . (low average) . . . . 2 quality points
D . . . . (poor, but passing) . . . . 1 quality point
NC . . . . (no credit; failed to meet course requirements) . . . . 0 quality points
W . . . . (withdrew) . . . . 0 (not figured in GPA)
AU . . . . (audit) . . . . 0 (not figured in GPA)
CR . . . . (credit; passing) . . . . 0 (not figured in GPA)
P . . . . (passed) . . . . 0 (not figured in GPA)
I . . . . (incomplete)

A grade of I (incomplete) is used if a student has completed at least 60% of a course, but is unable to complete all requirements due to circumstances beyond his or her control. At the end of the term, the instructor submits both an I and the grade the student has earned to date. The student has until the end of the next term to complete the missing work. If the student is successful, the instructor submits a new final grade. If the student is unsuccessful, the alternate grade originally submitted automatically becomes the final grade. While the I is on the record, the incompleted hours are not included in cumulative hours and GPA calculations and cannot be used to satisfy any requirements regarding eligibility for varsity athletics, academic honors or satisfactory academic progress.

Satisfactory Academic Progress

All students are expected to make satisfactory academic progress as defined below. All courses taken at Hesston College are considered, including developmental courses, the most recent attempt of repeated courses and courses from which a student withdraws. Courses transferred to Hesston College are included when calculating pace of progression, but not grade point average.

Pace of Progression and Maximum Time Frame Standard

A student must earn (pass) the following minimum number of credit hours each semester:

10 hours if enrolled in 12 or more hours
9 hours if enrolled in 9 to 11 hours
6 hours if enrolled in 6 to 8 hours
A student may use no more than three years of full-time study or the equivalent to complete the two-year degree.

Grade Point Average Standard

A student must achieve a minimum cumulative grade point average (GPA) as follows:

1.50 when earned hours equal 1 to 19
1.75 when earned hours equal 20 to 39
2.00 when earned hours equal 40 or more

Academic Warning

A student who does not meet both the pace of progression and grade point average standards above will be placed on academic warning for the next semester. A student on academic warning is required to meet regularly with an advisor or mentor. Additional expectations may be established that seek to address the factors that led to inadequate performance during the previous term.

The college will provide the following support:

  1. Advising that focuses on the needs of the probation student.
  2. Regular grade checks with professors.
  3. Walk-in assistance at the ACCESS lab.
  4. Help in arranging individual tutoring.
  5. Other services to accommodate learning needs.

A student who meets both standards for satisfactory academic progress at the end of the academic warning term will be reinstated to full academic eligibility. A student not meeting both standards at the end of the academic warning term will be dismissed.

Appeal of Dismissal

A student may appeal a dismissal if one or more of the following personal mitigating circumstances cause the student to fail to meet one or both standards of satisfactory academic progress:

  • Family difficulties, such as divorce, illness or the death of a family member;
  • Interpersonal problems with friends, roommates or significant others;
  • Difficulty balancing work, athletics or family responsibilities and school;
  • Financial difficulties.

An appeal letter that includes the following information should be submitted to the vice president of Academics for review by the Student Success Team (SST):

  1. Why the student thinks he or she failed to make satisfactory academic progress;
  2. What has changed in the student’s situation that will allow him or her to demonstrate satisfactory academic progress in the future.

Academic Probation

If the appeal is successful, the student will be allowed to return on academic probation. It may be mathematically impossible for a student who is placed on academic probation to achieve both standards of satisfactory academic progress by the end of one additional semester. In such cases, the Student Success Team (SST) may create an individualized academic plan with appropriate milestones to be achieved by the student. For example, it may be appropriate to limit a student’s enrollment to 14 hours or less, set minimum grade goals for specific courses or establish a term-specific GPA goal that would at least elevate a very low cumulative GPA. The long-term purpose of the academic plan is to help restore the student to full academic eligibility at a specific future point in time.

Academic Eligibility for Extracurricular Activities

Hesston College is a member of the National Junior College Athletic Association and follows NJCAA requirements for eligibility to participate in intercollegiate athletics. Eligibility questions should be directed to the Hesston College athletic director.

Students who enter Hesston College on academic probation will be eligible to participate in extracurricular activities, but remaining eligibility is contingent on meeting the requirements of the probationary term.

Catalog 2014-15