The Student Life staff seeks to serve students and to provide a living situation where their basic needs are met and where they are challenged to live responsibly with others. The living units are called mods. Nine to 15 people live in a mod. These students share a common bathroom and lounge area. The group is led by a student leader called a resident assistant (RA).
The Hesston College campus community welcomes all students regardless of race, gender, religion, ethnicity, nationality and social or economic class. Hesston College is, by design, a diverse campus with persons from across the United States and around the world. The community celebrates this diversity and realizes that differences require each individual to seek understanding and integrity in relationships.
The Student Life staff is responsible for managing campus housing life and activities. The vice president of Student Life coordinates all campus housing policies and provides supervision and training to the resident directors (RDs) and RAs.
The RDs are adult staff who live in separate apartments in the residence halls. Each RD supervises a group of RAs. The RD responds to student needs, provides leadership in the residence hall, is available for counseling and conflict resolution and is involved in campus life as a mentor and role model for students. The RD responds to emergencies and assists the vice president of Student Life with campus security.
The RA is a second-, third- or fourth-year student. Each RA is chosen to provide leadership for a mod. The RA is available to help students move in and get acquainted with other students and the college. RAs serve as a communication link between students and RDs; help organize educational, social and recreational events and assist in enforcement of college policies.
All full-time single students without children, 22 years of age or younger are required to live in campus housing or at home with a parent or legal guardian. Any special exceptions for disabilities or health problems require proper documentation and must be approved by the Hesston College Housing Committee. If any student wishes to petition for an exception to live off campus, he or she should contact the Student Life office to obtain necessary paperwork. Considerations will be made for the following criteria: 60 credit hours earned post-high school, developmental level of the candidate, and previous work/life experience.
A room deposit of $50 is required of each student. Main Street House requires a $250 deposit. This money is refundable upon completion of studies at Hesston College provided the assigned housing has been cleaned, all furniture is in place, there is no damage and the key is returned.
Campus housing options at Hesston College include:
- Erb Hall:
- all rooms and halls have carpet and air conditioning. Each mod has access to a microwave and sink. The approximate room size is 12′ x 15′.
- Kauffman Court:
- rooms and halls have carpeted floors and air conditioning. Approximate room size is 11′ x 13′.
- Main Street House:
- The house is divided into three living areas – the main floor/ground level and two apartments with separate entrances and access points. The main floor has two bedrooms (13’5″ x 11′ and 13’7″ x 9’4″), full kitchen and a living/dining room area. Each bedroom houses two students for a total of four residing on the main floor. Two upstairs apartments each have one bedroom with a kitchenette and living area. The bedrooms measure 12′ x 9′ in one apartment and 12′ x 10′ in the other. Each apartment houses two students. This housing is reserved for third- and fourth-year students who apply as a group. The vice president of Student Life, along with the Residence Life team, selects the next year’s Main Street House residents.
Each residence hall room is furnished with the following items for each student: bed, mattress, dresser, mirror, desk, chair, desk lamp, bulletin board, blinds, a campus computer network jack and wireless access to the campus network.
Hesston College, along with the State Fire Code, enforces the following restrictions:
- Twin XL bunk beds are provided. Hanging beds and waterbeds are not permitted. No elevated surfaces or decks are permitted. Beds may not be constructed by using any furniture such as desks, shelves, chests or built-in units for structural support. Furniture attached to the walls may not be removed.
- The following electrical appliances may be used in dorm rooms: stereos, lamps (halogen lamps are not permitted because they are potential fire hazards), clocks, single-serve Keurig-type coffee makers, TVs, personal computers and small refrigerators (contents are subject to inspection at any time). Refrigerators larger than three cubic feet, freezers, real Christmas trees and propane are not permitted.
Each Erb Hall floor and Kauffman Court mod is equipped with a microwave. State Fire Code prohibits the use of the following items in mods and dorm rooms:
- personal microwave ovens
- electric grills
- immersion heaters (deep fryers)
- toaster ovens
- electric space heaters
- popcorn poppers
- hot plates or burners (including traditional coffee makers)
- water heaters
- crock pots
- rice cookers
- candles/wax warmers
- ceiling fans or other similar items
In addition, cooking, food preparation and appliances are not allowed in mods and dorm rooms.
Each student is responsible for his or her room and shares the responsibility for the mod in which he or she lives.
Resident students must observe and respect the following housing policies:
- Students may not move any furniture out of their rooms or build structures such as bunk beds.
- Students may not move furniture, plants or any other school property from lounges or from other areas of campus.
- When moving the furniture within their rooms, students should lift the furniture rather than sliding it. Carrying the furniture protects its legs and preserves the floor coverings.
- Students may not make repairs or alterations to any wiring (electrical, phone, etc.) or any Hesston College property. The Campus Facilities department maintains all facilities and takes responsibility for necessary changes.
- Painting of the rooms is not permitted.
- Students may hang pictures with adhesive picture hangers which are available in the Bookstore. Students are responsible to remove the hangers at the end of the year. Students may not use duct tape or drive nails on any permanent surfaces.
- The Student Life office will charge any damage beyond normal wear done to the room during the school year to the student(s) who resided in that room. Students should immediately report any room damage to their RA or RD. If another person damages their room and it is not reported, the damage becomes the student’s responsibility.
- All mod members are responsible for activity in the general living area. The mod is responsible to pay for any damages or to identify the individual(s) responsible.
- Christmas lights are allowed in dorm rooms only.
- Students must keep dorm hallways and janitor closets clear of all beds, boxes, bikes, wood and other items.
- If a student voluntarily withdraws from all classes, he or she will have 24 hours to move out of the dorm.
- Animals/pets are not permitted in campus housing with the exception of tropical fish in an approved aquarium not to exceed 10 gallons. Any student found housing an animal/pet will be fined and required to remove the animal/pet from campus immediately. (See policies on service/emotional support animals for exceptions.)
- Decency in dress and appearance
- In addition, clothing that advertises or promotes alcohol, drugs, sexually inappropriate behaviors, violence or behavior demeaning to the mission of Hesston College is prohibited.
- For students who wish to use a barbecue grill to prepare food: the grill pan that contains the charcoal or gas heating element must not be in contact with the ground. Grilling is only allowed in the following designated areas: Kauffman Court–patio around the lounge, Erb Hall–on the concrete slab south of Bontrager Student Center, or on the sidewalk south of the Bookstore, or at the end of the ramp near Erb central and west.
- Guests in student housing (dorms and Main Street student housing/apartments)
- Students wishing to have overnight guests in student housing must obtain permission from Residence Life staff. Guests may be asked to leave immediately if permission was not granted. Guests may stay overnight for up to three nights without charge. A $20 per night fee is charged to guests staying more than three nights. Stays of more than three nights per semester must be approved by vice president of Student Life. Guests must abide by all residence hall regulations. A guest failing to comply with regulations may be asked to leave. Students are responsible for the actions of the guests they bring to campus. The College Guest House is managed by the Campus Facilities department.
- Health Forms
- It is required by Hesston College and sanctioned by the Kansas State Health Department that all students prove that they have received certain immunizations before they attend classes. This requirement helps our campus be a safer environment.
- an updated tetanus/diptheria/pertussis (TDAP) within the past ten years
- two doses of measles/mumps/rubella (or MMR) vaccine after first birthday
- Meningococcal vaccine required for on-campus students only
- a negative TB skin test screening form
- history of chicken pox (varicella) is recommended.
- There are additional requirements for nursing and aviation students.
- Failure to complete the Health Form by August 30 will result in a $150 fine. If the Health Form is not complete by October 16, an additional $150 will be assessed. Students will not be allowed to return for classes or campus housing unless the health form is completed. For new students in the spring, failure to complete the health form by January 31 will result in a $150 fine. If the health form is not complete by March 23, an additional $150 fine will be assessed.
- Inappropriate items/material
- Items promoting alcoholic beverages or illegal drugs or which are sexually explicit or degrading are inappropriate and may not be displayed in the residence halls. Examples of such items include cans, bottles, posters and hookahs.
- Inspection of rooms/property
- Hesston College respects the privacy of individuals and wants all students, faculty and staff to feel welcome on campus. However, as a private institution of higher learning, Hesston College reserves the right to search student living areas and other areas of campus as needed to protect the interests of the college and safety of the community. Authorized personnel may enter student rooms or other areas of campus in cases of emergencies where danger to life, safety, health or property is reasonably feared. Personnel may also search student rooms or other areas of campus when there is reasonable cause to believe that Hesston College standards or public laws have been or are being violated. Student permission is not necessary for such search procedures. Areas subject to room/property checks and room/property searches include, but are not limited to, student living spaces, rooms on campus, Main Street House and apartments, lockers and other areas on Hesston College’s campus.
- Open house hours
- are posted in the mods designating the times when it is permitted for men and women to visit in each other’s residences. Open house hours are 11:30 a.m. to 10 p.m. Sunday through Thursday and 11:30 a.m. to 1 a.m. on Friday and Saturday. These hours are strictly enforced and apply to all students present when the violation occurred. Refer to Main Street House information for open house hours.
- Personal property
- Students are responsible for the safe keeping of their property. No reimbursement from the college can be expected from the loss of such property. Rooms should be locked at all times. The college recommends property insurance.
- Police working dog random visits
- In an effort to curtail the possession and use of illegal substances on campus, the college partners with local law enforcement to bring specially trained dogs onto campus for random parking lot sweeps. This effort is to be proactive regarding the substances being brought onto campus and the effect this could have on Hesston’s community culture. These sweeps will be performed by handlers and canines trained and certified in the detection of illegal drugs/narcotics. Student Life staff will contact any students whose vehicles cause the dogs to alert their handling officers. This provides probable cause to believe that illegal drugs/narcotics are present in that area and searches will be conducted of the vehicles and as necessary, dorm rooms. Upon discovery of suspected illegal drugs/narcotics, persons who are determined to be in violation of State or Federal law and/or college rules and regulations will face college disciplinary actions and possible arrest. In the event a search occurs and no evidence of a violation was found, the incident will be documented and monitored. All students are expected to comply with Student Life administration and any officers on scene with any lawful requests.
- Propping Doors
- In order to maintain a safe environment within our residence halls, students are expected to not prop open doors due to the risk of animals or uninvited guests accessing our dormitories.
- Quiet hours
- The Student Life staff is committed to providing a campus living environment that respects the needs of individuals for adequate rest, study time and personal privacy, and that also respects the rights of campus neighbors and the Hesston community. To help facilitate these goals, quiet hours are posted in each of the mods designating the times when students are asked to be quiet enough that persons inside and outside of the dorms will not be disturbed. Quiet hours in the mod are midnight to 7:30 a.m. Sunday through Thursday and 2 to 7:30 a.m. Friday and Saturday. Courtesy hours are in effect at the college 24 hours a day, 7 days a week. Outdoor quiet hours are 10 p.m. to 7:30 a.m. every day. This means that all music, conversation, TV volumes and all other noises should be respectful of others in the community.
- Returning to dormitories after hospital stay policy
- in order for a student to return to campus housing after a hospitalization, Hesston College requires documentation from a medical professional that includes a discharge plan and recommendation to return to a residence hall environment.
- Room changes
- Room changes are discouraged once classes have started. All room changes must be approved by the RD. A $50 fee per student is charged for all room changes. Mediation initiated by the RA/RD is the first step in dealing with any roommate conflicts. The vice president of Student Life will only consider room change requests after mediation is completed or under special circumstances.
- Single room
- If there is room in the dorms, returning students may sign contracts with the Student Life office for a single room. Fourth-year students may have a single room at no additional cost. Third-year students are eligible for a single room at an additional cost of $400 per semester and second-year students for an additional cost of $800 per semester. Fourth- and third-year students will be given priority. Single rooms are not guaranteed and approval may be revoked subject to room availability.
- Substance Use
- Hesston College prohibits the possession or use, processing, distributing, manufacturing, selling, or being under the influence of alcohol or illegal drugs by any student, faculty, or staff person anywhere on campus or at college functions. The use and abuse of these substances is counterproductive to the educational process and often contributes to behaviors that are disruptive to the entire campus community. In addition, health risks are associated with misuse and abuse of such substances and legal consequences for illegal drug use can be severe and have a significant impact on a person’s future.
The college may hold any and all students in the presence of alcohol to the same standard, and all students involved may face sanctions. An example of this would be that all students at a “party” or “social gathering” where prohibited substances or behaviors are present will be subject to the same sanctions.
Alcohol containers and/or drug paraphernalia including beer cans, bottles, bottle caps and/or shot glass collections displayed in a room are prohibited on campus.
Hesston College is committed to the education and empowerment of students and to the development of a campus community that supports student success. Therefore the college has adopted a set of Campus Community Standards to maintain a healthy living and learning environment. Each community member’s behavior and interactions affect the experiences of other members. The college encourages every member of its community to understand and commit to these standards which encourage lifestyles and values that reflect a commitment promoting personal and whole community wellness.
When a student’s on- or off-campus conduct has direct impact on others and/or the well being of the campus community, Hesston College imposes a conduct response. The college understands these standards and expectations may not represent an individual’s conviction or preference; however, each student’s signature on the Campus Community Statement indicates that he or she understands and commits to abide by the Community Standards and Expectations while a student at Hesston College.
- Respect for the rights and property of others and responsible use of campus and community facilities.
- Respect for the dignity and diversity of others. Whether in seriousness or in jest, any form of bigotry, harassment, intimidation, threat or name calling, either spoken, written or implied, will not be tolerated.
- Responsible relationships that are not coercive, exploitative, abusive or promiscuous in nature. With respect to sexual relationships, Hesston College holds with the Confession of Faith in a Mennonite Perspective that, “According to Scripture, right sexual union takes place only within the marriage relationship.”
- Honesty in lifestyle choices, community life and interaction with others, as well as academic assignments (to be addressed by the vice president of Academics). (see also Course Catalog.)
- Adherence to all city, state and federal codes. Violation of the law will also be considered a violation of campus standards. No guns (including BB, pellet, air and paintball guns), ammunition or fireworks are permitted on campus. Hesston College has a long history of cooperation with the Hesston Police Department which allows for collaboration and communication when needed.
- Abstinence from the use, possession or distribution of alcohol or illegal drugs. The possession of related containers or paraphernalia is also prohibited. A breathalyzer test or a drug screen can be required if there is cause to suspect a student is drinking or using illegal drugs. The student is responsible to pay for the drug screen if the screen results in a positive result.
- Abstinence from the use of tobacco products is strongly encouraged. Smoking – including but not limited to cigarettes, cigars, vaporizers and electronic cigarettes – and chewing tobacco are prohibited on campus except for in the two designated areas.
The Residence Life staff will address any other student conduct issues not named above that affect another student or the campus community.
Hesston College is committed to campus safety and security. The vice president of Student Life will address the following violations which may carry an automatic consequence of suspension and/or expulsion from school. All decisions are final and not subject to appeal:
- possession or use of fireworks, guns, ammunition or explosives of any kind on campus
- tampering with fire safety alarms or equipment
- deliberate destruction or theft of property
- threat of or violent action toward another person(s)
- continual failure to comply with Hesston College policy or discipline requirements
Failure to adhere to residence policies may result in a fine. Fines serve as a disincentive. Damage to college or personal property will also incur fees for cost of repair or replacement. Fines will be given for the following:
- Bikes, scooters, skateboards, hoverboards, rollerblades, etc., or motor vehicles inside college facilities. . . . .$25
- Water play inside a building. . . . .$25
- Animals/pets in dorms. . . . .$25
- Being on the roof of any building on campus. . . . .$50
- Accessing locked college facilities. . . . .$50
- Propping locked doors. . . . .$25
- Burning candles or incense, open flame, candle/wax warmers. . . . .$50
- Failing to evacuate building or follow directions during a fire alarm. . . . .$50
- Driving on campus sidewalks or grounds (reserved for authorized persons only). . . . .$100
- Parking violation. . . . .$20 for first violation, additional $5 for each successive violation
- Tampering with vending machines or laundry equipment. . . . .$50
- Tampering with automated external defibrillators (AEDs), fire extinguishers, smoke detectors, exit signs, setting off fire alarms (including door alarm). . . . .disciplinary action and $100
- Open house/quiet hours violation. . . . .$50
- Having unauthorized school property in room. . . . .$25
- Removing dorm furniture. . . . .$25
- Removing window screens. . . . .$25
- Failure to check out of a room. . . . .$100
- Failure to clean a room at check out. . . . .$25
- Explosive devices or fireworks. . . . .disciplinary action and $100
- Smoking, vaping or chewing tobacco on campus (except in designated areas). . . . .$50
- Using, possessing or being in the presence of alcohol and/or illegal drugs on campus. . . . .disciplinary action and $200, Second offense $250
- Providing alcohol for underage student(s). . . . .disciplinary action and $350
- Failure to provide health form. . . . .up to $300 per semester
- Failure to meet chapel/forum credit requirements. . . . .$10 per chapel
- Special situation (fine determined by Student Development Council (SDC), vice president of Student Life or RD). . . . .TBD
When a fine is levied, the student receives a notice from the resident directors. The Student Life office handles all fines. Fines may be doubled for each repeat violation.
All other disciplinary actions resulting in more than a fine will go before the RD Council or Student Development Council (SDC).
Community Accountability and Support
Hesston College supports student success, using CAS to help students remain accountable to the Campus Community Standards. Each person and situation is unique and conduct often reflects this uniqueness.
Our approach to conduct is based on the philosophical approach of restorative justice. This approach embraces the reparation of harm, healing of trauma, reconciliation of interpersonal conflict, reduction of social inequality, and reintegration of people who have been marginalized and outcast. In understanding this philosophy, we attempt to be in active relationship with students as they make life choices and experience life consequences. Through this process, students are encouraged, supported, confronted and guided as modeled by the life and teachings of Jesus Christ.
The RD Council is made up of resident directors. This council reviews student issues that appear to be first-time infractions or clear infractions. The RD Council may render accountability and support (in the form of CAS and/or fines) or refer students to the Student Development Council (SDC). The RD Council cannot suspend or dismiss students.
SDC determines policy violation and any resulting action for any student misconduct, including sexual misconduct. SDC addresses violations to community standards. SDC consists of the vice president of Student Life, a faculty representative, a staff representative and two student representatives. Responses to violations may include CAS, a fine or work/community service requirement, other penalties as appropriate to each case, suspension or dismissal.
In the case of a Title IX investigation, once the investigation is completed, the investigator writes a report that contains the facts of the investigation. This report is provided to a three-member panel of faculty and staff. The panel determines if a policy violation occurred and recommends appropriate action based on this determination. The threshold used during a formal investigation is whether a violation of policy more likely than not occurred. The result of the panel review is provided via a letter to the reporting and the responding party. (See Sex Discrimination and Other Forms of Sexual Misconduct Policy.)
- Community Accountability and Support* (CAS) means:
- Student’s progress and behavior are closely monitored.
- Parents or guardians, academic advisor, associate academic dean and athletic director and coaches are notified that the student is on CAS.
- Student may be required to attend counseling or therapy, complete an evaluation or participate in other supportive type services.
- Unless otherwise specified, CAS continues for the duration of the current semester. If the student commits another violation while a student at Hesston College, SDC or the vice president of Student Life may suspend or dismiss the student. CAS will be considered disciplinary probation when transfer requests are completed for other colleges.
- Suspension means:
- A student is sent off campus for a specified period of time. Arrangements are made through the vice president of Student Life. Students are responsible to be in conversation with instructors regarding coursework and assignments.
- Dismissal means:
- A student is dismissed from the college. At the time of dismissal, the college will specify if/when the student may reapply to Hesston College. If not otherwise stated, dismissal is for the remainder of the academic year. Arrangements are made through the vice president of Student Life.
- Appeals must be typed, printed and submitted to the vice president who is hearing appeals within 48 hours of notification of any decision and should include the offense committed, the disciplines assigned and complete reasons for the basis of the appeal. The vice president of Finance will review the appeal request to determine if the appeal should be granted. If the appeal is granted, the vice president of Finance will review all documents, interview persons involved as needed and either overturn or uphold the decision of the RD Council or SDC. All appeal decisions are final.
- Grounds for appeals:
- The decision is unreasonably disproportionate to the infraction (including consideration of the student’s prior offenses or willingness to cooperate in the disciplinary process).
- Policies and procedures relating to student or academic issues were not followed that affected the student’s right to receive a fair decision.
- The disciplinary or academic decision was not supported by evidence.
- New evidence has become available since the initial hearing that would have significantly altered its results.
Emergency Policies and Procedures
- Posters and other flammable materials should be placed with discretion. The college prohibits all types of burning in its residence facilities. This includes, but is not limited to the burning of candles, oil lamps, incense and smoking. All campus housing is equipped with fire extinguishers, fire alarms and smoke detectors. State Law requires that everyone vacate the building when the alarm sounds. Anyone who refuses to leave will be fined $50. Tampering with fire protection equipment (alarms, extinguishers and smoke detectors) is a federal offense and may result in a $100 fine and suspension or dismissal from school. See additional information in the Policies section of this handbook.
- The City of Hesston sounds a continuous alarm blast in the case of a tornado warning. All students are to leave their rooms and go to the nearest windowless area. Basements, hallways and restrooms can provide shelter. Windows must be avoided because of the danger of flying glass. Every Monday morning at 10 a.m. if the weather is clear, the Hesston siren sounds a practice tornado alarm.
- Violent Intruder
- A violent intruder on college property involves one or more individuals intent on causing physical harm and/or death to students, faculty and staff. There is a sense of security in having a plan when confronted by a violent intruder event. Therefore, Hesston College has approved the following ALICE policies and procedures to protect the campus community. This is not a sequential model and provides options based on the immediate and ongoing situation. Quickly determine the most reasonable way to protect your own life.
- Alert – Initial awareness of an event. This could be the sound of gunfire, screams, loud noises, text, phone call, etc. Students may be notified by RDs, the Blackboard Connect notification system via phones and email and carillon bell system.
- Lockdown – Individuals may be faced with a situation that does not allow for them to evacuate. A lockdown may be their best option. This is an active lockdown. Lock and barricade the door with anything available.
- Inform – Pass on real information. Location, what is going on, description of the assailants. Dial 911 when it is safe to do so.
- Counter – There are many ways to counter without fighting or using violence. Distractions such as yelling as you move or throwing things at the intruder’s face can disrupt their focus. Consider countering if the intruder comes into the room before you can barricade the door, OR if the barricade is breached. Always remember that Countering is defensive and not offensive; it’s a last resort.
- Evacuate – Look for safe routes away from the danger. Focus on movement and distance. Make yourself a difficult target: stay low; move quickly; use cover; don’t run in a straight line.
The college will conduct emergency drills for all of the above, however, all students may not get to drill each part of ALICE.
- Hesston College Missing Persons Policy
- If a resident student has not been seen on campus for more than 24 hours and an acquaintance does not know where the student may be, the vice president of Student Life should be notified.
Students under the age of 18 will have their parents notified if they are determined missing for more than 24 hours. Law enforcement will be notified for any student missing for more than 24 hours.
If a student has been seen in the company of an individual(s) indicating that he/she may be in danger, the Hesston Police Department should be notified by calling 911 (or 9-911 on a campus phone).
Students may designate a confidential contact person on their Emergency Information form as a contact if the student is deemed missing. At the college’s discretion, in addition to a confidential contact, the college reserves the right to contact a parent and/or guardian.
- Sex Discrimination and Other Forms of Sexual Misconduct Policy
- Visit Monica Miller, Title IX coordinator, for details.
Residence Hall Closings
Residence halls are closed during Christmas break and spring break. Students are responsible for their own housing arrangements during these times.