Illness Protocol for Dorming Students

COVID-19 Protocol for Hesston College Dorming Students 2021-22 (post vaccine)

Dorming Students: Please read the protocol below so you are aware of the necessary steps to follow should you become ill during this academic year:

If you experience one or more of these symptoms: cough, difficulty breathing, fever, chills, muscle pain, headache, sore throat, nausea, vomiting, diarrhea, fatigue or new loss of taste or smell:

  • contact an RD or ARD to arrange for a COVID test.
  • If you are diagnosed with influenza, do not return to class until you are fever free for 24 hours without medication.
  • If you are diagnosed with COVID-19, the Quarantine Coordinator will determine next steps regarding isolation requirements and options. This may include a 10 day period of isolation and monitoring at a designated location.

Communicate with your professors and advisor immediately if you have to miss class and keep them updated as appropriate.

  • Consider the use of Facetime and use MOODLE to stay current with your classes. You will be responsible for all missed class information and assignments.
  • Keep in mind that RDs will only be able to confirm cases of illness of which they are aware, so stay in communication with them.

If you are unvaccinated, and know you have been exposed to COVID-19:

  • Contact an RD/ARD who will contact the quarantine coordinator who will follow up with the quarantine location.
  • The local health authorities will be contacted to determine how long you must remain in quarantine.

Summary:

Hesston College is encouraging and promoting the COVID-19 vaccine to all students. All new and returning students are required to report their vaccination status with the college to assist in management of quarantine, testing, and isolation protocols. It is imperative that we have open communication between Student Life Staff, students, advisors, professors and coaches regarding students’ health status, so we can do our best to not only care for each of them, but also keep the rest of the campus as healthy and safe as possible. Because the virus spreads so quickly, we must be responsible and diligent so it does not negatively impact our ability to serve students and reach academic goals.

Symptoms:

If a dorming student experiences new onset of one or more of these symptoms: cough, difficulty breathing, fever of 100.4 or above, chills, muscle pain, headache, sore throat, nausea, vomiting, diarrhea, fatigue or new loss of taste or smell, they must contact an RD, ARD or coach who will help them make an appointment in the campus testing center. The quarantine coordinator will also be notified and will assist as needed.

Communication:

Regular COVID Response Team meetings will be scheduled and include the following members: Human Resources, VP of Student Life, both resident directors, quarantine coordinator and representatives from the athletic and nursing departments.
Lark by Lark Early Alert system will be used to report students who test positive or have a known exposure and need to quarantine.

  • Academics will follow up with professors. (Students are also asked to notify their professors.)
  • Student Life will coordinate necessary testing for all on-campus students.
  • The quarantine coordinator will arrange housing and meals as deemed necessary for students in isolation and quarantine.
  • Students who need to complete isolation or quarantine off campus will need to arrange to pay for their hotel stay.

If the test results are negative – no further action is required and the student may resume normal activities when they feel well again.
If the test results are positive – the student will be isolated as soon as a positive test result is received. The student will be given the choice to isolate in a local hotel or return home, if within a reasonable driving distance and with parent/guardian approval. The lodging cost will be the responsibility of the student.

  • Food delivery fee of $5/day will be charged to the student account to cover the extra staffing needed to do so. If the student wants to arrange their own meal delivery for the entire time period, this fee may be waived.
  • The COVID-positive student should list with whom they have been in contact in the 48 hours prior to symptoms without wearing a mask, within 6 feet and for a total time of 15 minutes or more in a 24 hour time frame.
  • Students with whom the COVID-positive person has had contact will also be notified by the quarantine coordinator.
  • Emergency contacts listed on the student’s health form will be notified by the Student Life department.

The quarantine coordinator will alert Hesston College contacts of this exposure to COVID and if unvaccinated, contacts with roommates will be required to quarantine in the designated Quarantine Mod or in a local hotel if no on-campus spaces remain. Students may quarantine at home if within a reasonable driving distance and with parent/guardian approval.

  • Food delivery fee of $5/day will be charged to the student account to cover the extra staffing needed to do so. If the student wants to arrange their own meal delivery for the entire time period, this fee may be waived.
  • Students will continue coursework remotely until required quarantine is completed for a period of time based upon the last date of viral exposure.
  • Lark by Lark Early Alert System will be used to notify the academic dean, on-campus job supervisor, current faculty, academic advisor and coach (if an athlete).
  • Students in quarantine are responsible to notify their emergency contacts of their status. Emergency contacts are welcome to reach out to student life with questions.

Notifications regarding isolation and quarantine include Dining Services, academic dean, RA of students involved, coach, manager for on-campus job and academic advisor (especially commuting students). Details of the notification are on a “need to know” basis, being careful to observe FERPA and HIPPA guidelines.

The campus testing center will report the results to the Harvey County Health Department (HCHD), as well as our documentation for the contact tracing process. The HCHD will communicate with the student testing positive with official isolation dates.

Campus announcements of any positive cases will come through Deb Roth, VP of Student Life, as requested by local health authorities and in compliance with the Clery Act.

Return to learn policy for COVID-19 cases

Students who test positive for COVID-19 may return to class after 10 days and/or symptom free for 72 hours.

Students with COVID-19 exposure may return to class after 10 days of quarantine if no symptoms surface during this time. Students may also arrange a PCR test in the campus testing center on day 6, and if negative, end quarantine after day 7.
Lark by Lark Early Alert system will be used to alert professors, coaches and supervisors when isolation or quarantine period has been completed.

Medical Appointments

Transportation to appointments for dorming students will be provided by an RD, ARD, athletic trainer or quarantine coordinator, possibly using “Car B” (keys in keybox in Student Life). Masks will be worn by all persons. The student should be in the back seat of the vehicle. There will be a disinfecting solution in the car to use afterwards. The driver should change clothes upon return to campus and launder them in hot water as soon as possible.

Hospitalizations

If employees know of any student who is admitted to the hospital for any reason, both the Academic and Student Life offices should be notified to be sure they are aware.