Illness Protocol for Dorming Students

Summary: It is imperative that we have open communication between Student Life staff, students, advisors, professors and coaches regarding students’ health status, so we can do our best to not only care for each of them, but also keep the rest of the campus as healthy and safe as possible. Because the virus spreads so quickly, we must be responsible and diligent so it does not negatively impact our ability to serve students and reach academic goals.


If a dorming student experiences new onset of one or more of these symptoms and knows of a potential source where they may have been exposed to COVID-19: cough, difficulty breathing, fever of 100.4 or above, chills, muscle pain, headache, sore throat, nausea, vomiting, diarrhea, fatigue or new loss of taste or smell, he/she must contact an RD or ARD, who will help them make an appointment with a local medical provider and/or determine best option for testing. The quarantine coordinator will also be notified and will assist as she is able.


  • Regular Google Meet meetings will be scheduled and include the following: Human Resources, VP of Student Life, both resident directors, quarantine coordinator and athletic trainer.
  • Lark by Lark Early Alert system will be used to report students who are showing symptoms or known exposure to COVID-19 as well as document steps in the process.
  • Academics will follow up with professors. (Students are also asked to notify their professors.)
  • Athletic trainer will coordinate necessary testing for athletes.
  • Student Life will coordinate necessary testing for non-athletes.
  • The quarantine coordinator will arrange housing and meals as deemed necessary for students in isolation and quarantine.

The local clinics that provide testing for COVID-19 are the following:

  • Mid Kansas Family Practice (Hesston) – 620-327-2440
    An appointment is required. They only test those who have symptoms and results will take 7-10 days.
  • Partners in Family Care (Hesston) – 620-327-2314
    An appointment is required, and will determine the need for a test. Results will take 5-8 days.
  • Newton Medical Convenient Care (Newton) – 316-281-9700
    No appointments needed, but call from their parking lot to check in. Results will take 8-10 days.
  • Hesston Pharmacy (Hesston)
    Go to for screening and online scheduling. Results in 2-5 days.
  • Newton Medical Center Orthopedic (for athletes)

Transportation to appointments for dorming students requiring testing will be provided by an RD, ARD, athletic trainer or quarantine coordinator, possibly using “Car B” (keys in keybox in Student Life). Masks will be worn by all persons. The student should be in the back seat of the vehicle. There will be a disinfecting solution in the car to use afterwards. The driver should change clothes upon return to campus and launder them in hot water as soon as possible.

If a dorming student has symptoms,

  • He/she will be isolated until results are received from the testing source. Hesston College will arrange lodging to be used for this purpose and the quarantine coordinator must be notified to arrange for isolation so that meals and continued monitoring may be arranged. Students with whom the symptomatic person has had contact will also be notified by quarantine coordinator. Emergency contacts listed on the student’s health form will be notified by the Student Life department should they be placed in isolation.
  • Until results of the testing are finalized, the symptomatic student should list with whom they have been in contact in the 48 hours prior to symptoms without wearing a mask, within 6 feet and for longer than a total time of 10 minutes in a 24 hour time frame.
  • The quarantine coordinator will alert contacts of this potential exposure and if the test result is positive, they will be required to quarantine in their rooms. Students will be required to attend classes virtually until required quarantine is completed for a period of time based upon the last date of viral exposure. Lark by Lark Early Alert System will be used to notify the associate academic dean, on-campus job supervisor, current faculty, academic advisor and coach (if an athlete). Students in quarantine are responsible to notify their emergency contacts of their status. Emergency contacts are welcome to reach out to student life with questions.

If the test results are negative:

  • No further action is required and the student may return to their dorm room, resuming normal activities.
  • Quarantined students will be notified by the quarantine coordinator, copied to the associate academic dean, that they may also return to class.

If the test results are positive:

  • The testing lab will report the results to the Harvey County Health Department (HCHD). HCHD becomes involved in the contact tracing process and may also choose to do testing of the entire campus.
  • The student will be given the choice to remain in isolation or return home if it can be done safely.
  • The quarantine coordinator will communicate the testing results to the associate academic dean and to the students who will remain in quarantine.
  • The HCHD will determine the length of quarantine remaining based upon date of symptom onset.

Notifications regarding isolation and quarantine may include Dining Services, associate academic dean, RA of students involved, coach, manager for on-campus job and academic advisor (especially commuting students). Details of the notification should be on a “need to know” basis, being careful to observe FERPA and HIPPA guidelines.

Campus announcements of any positive cases will come through Deb Roth, VP of Student Life, as requested by local health authorities and in compliance with the Clery Act.

Return to learn policy for COVID-19 cases

  • Students with positive COVID-19 may return to class after 10 days and/or symptom free for 72 hours.
  • Students with COVID-19 exposure may return to class after 14 days of quarantine if no symptoms surface during this time.


If you know of any student who is admitted to the hospital for any reason, both the Academic and Student Life Offices should be notified to be sure they are aware.