Illness Protocol for Commuting Students

Summary: It is imperative that we have open communication between students, advisors, professors and coaches regarding students’ health status, so we can do our best to not only care for each of them, but also keep the rest of the campus as healthy and safe as possible. Because the virus spreads so quickly, we must be responsible and diligent so it does not negatively impact our ability to serve students and reach academic goals.


Commuting students who experience one or more of the symptoms listed below and know of a potential source where they may have been exposed to COVID-19: cough, difficulty breathing, fever of 100.4 or above, chills, muscle pain, headache, sore throat, nausea, vomiting, diarrhea, fatigue or new loss of taste or smell, must make necessary arrangements to be tested and/or seen by a medical provider. They will also contact their academic advisor to update the college on their health status. The academic advisor will submit a Lark by Lark alert and notify the quarantine coordinator who will assist with on campus contact tracing.

Commuting students who need to be absent due to exposure by someone who is symptomatic or has tested positive with COVID, will contact their academic advisor and keep them informed when test results are available and/or quarantine requirements are determined. The academic advisor will submit a Lark by Lark alert. In each case, the VP of Student Life will close the Lark by Lark alert when it is safe for the student to return to class.

If you can not find local testing options, please contact the quarantine coordinator, Alik Gillman,

If a commuter student has symptoms,

they should remain isolated at home until results are received from the testing service provider.

If the test results are negative:

  • no further action is required and the commuting student may resume normal activities.

If the test results are positive:

  • The student’s medical provider will report the results to the local health department which may become involved in the contact tracing process and may also choose to do testing of the entire campus.
  • Report positive results to your academic advisor and the quarantine coordinator. The quarantine coordinator will contact you to conduct contact tracing. The test positive student should list all persons from Hesston College that they have been in contact with without a mask, within 6 feet and for 10 minutes or more. The quarantine coordinator will notify those students to quarantine in their dorms or home.
  • A Lark by Lark alert will notify the associate academic dean, coach (if an athlete), and instructors of those students who are required to isolate due to a positive test and those who must quarantine due to exposure.
  • The student’s local health department will be in contact with them and determine the length of isolation.

Notifications regarding isolation and quarantine may include academic dean, coach and academic advisor. Details of the notification should be on a “need to know” basis, being careful to observe FERPA and HIPAA guidelines.

In the event that a student must quarantine or isolate due to health and safety concerns, the student will be able to attend classes and submit assignments online. Faculty will work with the student and the necessary technology will be provided for the student to use during the period of isolation.

Campus announcements of any positive tests will come through Deb Roth, VP of Student Life, as requested by local health authorities and to comply with the Clery Act.


If you know of any student who is admitted to the hospital for any reason, please notify both the Academic and Student Life offices to be sure they are aware.