Employee Screening, Travel Guidelines and Ongoing Procedures

Purpose

The health and safety of our students, faculty, staff and visitors are of utmost importance to Hesston College (the College). As we transition into using the campus more extensively following the physical campus closure due to COVID-19, we will phase in a screening procedure for when our campus is in use. Hesston College will continue to update our policy following national and local guidelines and pairing it with what we feel is best for the environment in which we work and serve our students.

These guidelines provide screening procedures for employees. This guidance may change as the pandemic guidance changes. The College will use best recommendations from the Center for Disease Control (CDC), Kansas Department of Health and Environment (KDHE), Harvey County Health Department, and any relevant local, state, and federal laws and orders to inform our policies and procedures.

Employee Screening Procedure

Every employee should take appropriate precautions to stay safe and healthy, including using good judgment about where to travel, wearing face masks when appropriate or required, and other mitigation strategies recommended by the health and safety guidelines. Travel to locations restricted by the KDHE should be avoided, or upon return, the KDHE requirement for quarantine should be followed. Employees should be mindful of the timing of these trips to their return to work, as they may be required to miss workdays as a result of their travel.

Employee Self Check

Employees should continue to self-screen at home daily prior to coming to work, asking themselves the following questions:

  1. Have you experienced any of the following symptoms since last reporting to work or class: cough, difficulty breathing, fever, chills, muscle pain/aches, headache, sore throat, nausea, vomiting, fatigue, congestion or runny nose, diarrhea, or new loss of taste or smell?
  2. To your knowledge, have you been around anyone for extensive periods of time that is experiencing symptoms listed in #1?
  3. To your knowledge, were you exposed to anyone who may have the coronavirus?
  4. Have you been out of the state or in another country in the last 14 days? If yes, is it on the KDHE list for required quarantine?
  5. Is your current temperature 100.4°F or higher?

Employees who answer “yes” to any of the above questions should stay at home to monitor their symptoms and call a doctor or use telemedicine if concerned about the symptoms. An employee may return to work when certain that the cause of symptom(s) is not COVID-19 or another communicable illness.

Illness Protocol

Exposure

Unvaccinated employees who have been exposed to someone with COVID -19 symptoms or positive diagnosis should contact their manager prior to coming to work. Next steps will be based on the information provided to the employee by their medical provider or local health department, but may include a need to quarantine for a set timeframe.

Symptoms

If an employee, vaccinated or unvaccinated, experiences one or more of the symptoms listed below and knows of a potential source where they may have been exposed to COVID-19 he/she should stay at home and contact their manager and/or Human Resources: cough, difficulty breathing, fever of 100.4 or above, chills, muscle pain/ache, headache, sore throat, nausea, vomiting, diarrhea, fatigue or new loss of taste or smell.
If an employee has symptoms, they should stay at home to monitor their symptoms and call a doctor or use telemedicine if concerned about the symptoms. An employee may return to work when certain that the cause of symptom(s) is not COVID-19 or another communicable illness.
The local clinics that provide testing for COVID-19 are the following:

  • Hesston Pharmacy (Hesston)
  • Mid Kansas Family Practice (Hesston) – 620-327-2440
    An appointment is required. They only test those who have symptoms and results will take 7-10 days.
  • Partners in Family Care (Hesston) – 620-327-2314
    An appointment is required, and will determine the need for a test. Results will take 5-8 days.
  • Newton Medical Convenient Care (Newton) – 316-281-9700
    No appointments needed, but call from their parking lot to check in. Results will take 8-10 days.

If the test results are negative – no further action is required and the employee may resume normal activities once symptoms reside.

If the test results are positive

  • The Testing Lab will report the results to the county health department in which they reside. That health department may become involved in the contact tracing process.
  • The Health Department will contact the employee who tested positive regarding the length of isolation remaining.

Notifications regarding isolation and quarantine may include the employees who have been directly impacted, as well as the managers and Vice Presidents involved.

Campus announcements of any positive tests will come through Deb Roth, VP of Student Life, as requested by local health authorities and to comply with the Clery Act.

COVID Testing

There may be situations where we deem it job-related and necessary to test faculty, staff, or specific groups of employees for COVID. Hesston College has testing capabilities on site and will utilize those resources should the college require any testing.

Campus Meeting Procedures

We require that a face mask/covering be worn when in an indoor shared space and in the presence of others.
Includes:

  • working in common areas such as shared work areas, meeting spaces, break rooms and office reception areas
  • classrooms and other group meeting spaces
  • working side-by-side with another employee
  • room or enclosed indoor area where other people are present

Excludes:

  • working alone in a private office or other work areas where you can be reasonably confident that the virus cannot be transmitted to other people
  • if you are presenting to a group of people indoors, you do not need to wear a face covering while presenting
  • individuals who have a medical reason not to use a face mask/covering
  • removing a face mask/covering for purposes of communicating with a person who is deaf or hard of hearing
  • athletic teams, during competitions and practice, who will abide by the regulations set by the conference

Travel Guidelines

Determination of any college-related travel should be made on an individualized basis in consultation with that departmental vice president. The College will use best practices, to include quarantine following return from travel, as recommended by the Center for Disease Control (CDC), Kansas Department of Health and Environment (KDHE), Harvey County Health Department, and any relevant local, state, and federal laws and orders. Employees who chose to go out of state on personal travel should follow these same guidelines in consultation with their manager.