The Student Development staff seeks to serve students and to provide a living situation where their basic needs are met and where they are challenged to live responsibly with others. The living units are called mods. Nine to 15 people live in a mod. These students share a common bathroom and lounge area. The group is led by a student leader called a resident assistant (RA).
The Hesston College campus community welcomes all students regardless of race, gender, religion, ethnicity, nationality and social or economic class. Hesston College is, by design, a diverse campus with persons from across the United States and around the world. The community celebrates this diversity and realizes that differences require each individual to seek understanding and integrity in relationships.
The Student Development staff is responsible for managing campus housing life and activities. The vice president of Student Development, in conjunction with the director of Campus Life, coordinates all campus housing policies. The director of Campus Life provides supervision and training to the resident directors (RDs) and RAs.
The RDs are adult staff who live in separate apartments in the residence halls. Each RD supervises a group of RAs. The RD responds to student needs, provides leadership in the residence hall, is available for counseling and conflict resolution, and is involved in campus life as a mentor and role model for students. The RD responds to emergencies and assists the vice president of Student Development and the director of Campus Life with campus security.
The RA is a second- or third-year student. Each RA is chosen to provide leadership for a mod. The RA is available to help students move in and get acquainted with other students and the college. RAs serve as a communication link between students and RDs; help organize educational, social and recreational events and programs; and assist in enforcement of college policies.
All full-time single students without children, 23 years of age or younger are required to live in campus housing or at home with a parent or legal guardian. Any special exceptions for disabilities or health problems must be approved by the Hesston College Housing Committee. Documentation is required. If a student wishes to petition for an exception to live off campus, he or she should contact the Student Development office.
A room deposit of $50 is required of each student. This money is refundable upon completion of studies at Hesston College provided the room has been cleaned, all furniture is in place, there is no damage and the key is returned. Key replacement cost is $25.
Campus housing options at Hesston College include:
Erb Hall: all rooms and halls have carpet and air conditioning. Each mod has access to a kitchenette. The approximate room size is 12′ x 15′.
Kauffman Court: rooms and halls have carpeted floors and air conditioning. Approximate room size is 11′ x 13′.
Each residence hall room is furnished with the following items for each student: bed, mattress, mattress pad, dresser, mirror, desk, chair, desk lamp, bulletin board, bookshelf, blinds, a modular phone jack , a campus computer network jack and wireless access to the campus network.
Hesston College, along with the State Fire Code, enforce the following restrictions:
Beds—Bunk beds are provided. Hanging beds and waterbeds are not permitted. No elevated surfaces or decks are permitted. Beds may not be constructed by using any furniture such as desks, shelves, chests or built-in units for structural support. Furniture attached to the walls may not be removed.
Dorm/Room—The following electrical appliances may be used in dorm rooms: stereos, lamps (halogen lamps are not permitted because they are potential fire hazards), clocks, coffee makers, TVs, personal computers and small refrigerators (contents are subject to inspection at any time). Full-size refrigerators or freezers, real Christmas trees and propane are not permitted.
Each Erb Hall floor kitchen and Kauffman Court mod is equipped with a microwave. Microwaves, electric grills, fryers, toaster ovens and electric heaters are not permitted in dorm rooms. In addition, cooking, food preparation and appliances are not allowed in the dorm rooms.
Each student is responsible for his or her room and shares the responsibility for the mod in which he or she lives.
Resident students must observe and respect the following housing policies:
- Students may not move any furniture out of their rooms or build structures such as bunk beds.
- Students may not move furniture, plants or any other school property from lounges or from other areas of campus.
- When moving the furniture within their rooms, students should lift the furniture rather than sliding it. Carrying the furniture protects its legs and preserves the floor coverings.
- Students may not make repairs or alterations to any wiring (electrical, phone, etc.) or any Hesston College property. The Campus Facilities Department maintains all facilities and takes responsibility for necessary changes.
- Painting of the rooms is not permitted.
- Students may hang pictures with adhesive picture hangers which are available in the Bookstore. Students are responsible to remove the hangers at the end of the year. Students may not use duct tape or drive nails on any permanent surfaces.
- The Student Development Office will charge any damage, beyond normal wear, done to the room during the school year to the student(s) who resided in that room. Students should immediately report to their RA or RD if another person damages their room. Otherwise the damage becomes the student’s responsibility.
- All mod members are responsible for activity in the general living area. The mod is responsible to pay for any damages or to identify the individual(s) responsible.
- Christmas lights are allowed in dorm rooms only.
- Students must keep dorm hallways and janitor closets clear of all beds, boxes, bikes, wood and other items.
- If a student voluntarily withdraws from all classes, he or she will have 24 hours to move out of the dorm.
Guaranteed single room—If there is room in the dorms, a student may sign a contract with the Student Development Office for a guaranteed single room. The additional cost is $790 per semester. (Limited to sophomore students. Third-year students will be given priority.)
Room changes—Room changes are discouraged once classes have started. All room changes must be approved by the RD. A $50 fee per student is charged for all room changes. Mediation initiated by the RA/RD is the first step in dealing with any roommate conflicts. RDs will only consider room change requests after mediation is completed.
Open house hours are posted in the mods designating the times when it is permitted for men and women to visit in each other’s residences. Open house hours are noon to 10 p.m. Sunday through Thursday and noon to midnight on Friday and Saturday. These hours are strictly enforced.
Quiet hours—The Student Development staff is committed to providing a campus living environment that respects the needs of individuals for adequate rest, study time and personal privacy, and that also respects the rights of campus neighbors and the Hesston community. To help facilitate these goals quiet hours are posted in each of the mods designating the times when students are asked to be quiet enough that persons inside and outside of the dorms will not be disturbed. Quiet hours in the mod are midnight to 7:30 a.m. Sunday through Thursday and 2 to 7:30 a.m. Friday and Saturday. Courtesy hours are in effect at the college 24 hours a day, 7 days a week. Outdoor quiet hours are 10 p.m. to 7:30 a.m. every day. This means that all music, conversation, TV volumes and all other noises should be respectful of others in the community.
Guests in campus housing—Guests may stay overnight for up to three nights without charge. A $20 per night fee is charged to guests staying more than three nights. Guests must abide by all residence hall regulations. A guest failing to comply with regulations may be asked to leave. Students are responsible for the actions of the guests they bring to campus.
Inappropriate items/material—Items promoting alcoholic beverages or illegal drugs or which are sexually explicit or degrading are inappropriate and may not be displayed in the residence halls. Examples of such items include cans, bottles, posters and hookahs.
Decency in dress and appearance—In addition, clothing that advertises or promotes alcohol, drugs, sexually inappropriate behaviors, violence or behavior demeaning to the mission of Hesston College is prohibited.
Inspection of Rooms—The college reserves the right to have authorized personnel enter a student’s room in cases of emergencies where danger to life, safety, health or property is reasonably feared. Personnel may also search a student’s room when there is reasonable cause to believe that Hesston College regulations or public laws have been or are being violated. Student permission is not necessary for such search procedures.
Personal Property—Students are responsible for the safe keeping of their property, and no reimbursement from the college can be expected from the loss of such property. Rooms should be locked at all times. The college recommends property insurance.
Grills—For students who wish to use a barbecue grill to prepare food: the grill pan that contains the charcoal or gas heating element must not be in contact with the ground. Grilling is only allowed in the following designated areas: Kauffman Court–patio around the lounge, Erb Hall–on the concrete slab south of Bontrager Student Center, or on the sidewalk south of the Bookstore, or at the end of the ramp near Erb central and west.
Pets—Pets are not permitted in campus housing with the exception of tropical fish in an approved aquarium not to exceed 10 gallons. Students will have 24 hours to remove the pet from campus. After this point, Resident Directors will remove the pet and sell it back to a pet store.
Health Forms—It is required by Hesston College and sanctioned by the Kansas State Health Department that all students prove that they have received certain immunizations before they attend classes. This requirement helps our campus be a safer environment. Failure to complete the Health Form by August 28 will result into a $150 fee. If the Health Form is not complete by October 8, an additional $150 will be assessed. Students will not be allowed to return for classes or campus housing unless the health form is completed. For new students in the spring, failure to complete the health form by January 22 will result in a $150 fine. If the health form is not complete by February 26, an additional $150 fine will be assessed.
Returning to campus housing after emergency or hospital stay policy—in order for a student to return to campus housing after a hospitalization, Hesston College requires documentation from a medical professional that includes a discharge plan and recommendation to return to a residence hall environment.
Responses to violations will vary and may include financial penalty, removal of the violation or other penalties as appropriate for the situation. Repeat offenses could lead resident directors to require Community Accountability and Support.
Hesston College is committed to the education and empowerment of students and to the development of a campus community that supports student success. Therefore the college has adopted a set of Campus Community Standards to maintain a healthy living and learning environment. Each community member’s behavior and interactions affect the experiences of other members. The college encourages every member of its community to understand and commit to these standards which encourage lifestyles and values that reflect a commitment promoting personal and whole community wellness.
When a student’s on- or off-campus conduct has direct impact on others and/or the well being of the campus community, Hesston College imposes a conduct response. The college understands these standards and expectations may not represent an individual’s conviction or preference; however, each student’s signature on the Campus Community Statement indicates that he or she understands and commits to abide by the Community Standards and Expectations while a student at Hesston College.
- Respect for the rights and property of others and responsible use of campus and community facilities.
- Respect for the dignity and diversity of others. Whether in seriousness or in jest, any form of bigotry, harassment, intimidation, threat or name calling, either spoken, written or implied, will not be tolerated.
- Responsible relationships that are not coercive, exploitative, abusive or promiscuous in nature. With respect to sexual relationships, Hesston College holds with the Confession of Faith in a Mennonite Perspective that, “According to Scripture, right sexual union takes place only within the marriage relationship.”
- Honesty in lifestyle choices, community life and interaction with others, as well as academic assignments (to be addressed by the vice president of Academics). (see also Course Catalog.)
- Adherence to all city and state codes. Violation of the law will also be considered a violation of campus standards. No guns (including BB, pellet, air and paintball guns), ammunition or fireworks are permitted on campus.
- Abstinence, regardless of age, from the use, possession or distribution of alcohol or illegal drugs. The possession of related containers or paraphernalia is also prohibited. A drug screen can be required if there is cause to suspect a student is using illegal drugs. The student is responsible to pay for the screen if the screen results in a positive result. Abstinence from the use of tobacco products in strongly encouraged. Smoking and chewing tobacco are prohibited on campus except for two designated areas.
The Residence Life staff will address any other student conduct issues not named above that affect another student or the campus community.
Hesston College is committed to campus safety and security. The vice president of Student Development will address the following violations which may carry an automatic consequence of suspension and/or expulsion from school. All decisions are final and not subject to appeal:
- possession or use of fireworks, guns, ammunition or explosives of any kind on campus
- tampering with fire safety alarms or equipment
- deliberate destruction or theft of property
- threat of or violent action toward another person(s)
- failure to comply with Hesston College policy or discipline requirements
Failure to adhere to residence policies may result in a fine. Fines serve as a disincentive. Damage to college or personal property will also incur fees for cost of repair or replacement. Fines will be given for the following:
- Open house hours violation. . . . .$50
- Bikes, scooters, skateboards or motor vehicles inside college facilities. . . . .$25
- Water inside a building. . . . .$25
- Being on the roof of any building on campus. . . . .$50
- Removing window screens. . . . .$25
- Accessing locked college facilities. . . . .$50
- Driving across campus on sidewalk or grounds (reserved for authorized persons only). . . . .$50
- Having unauthorized school property in room. . . . .$25
- Removing dorm furniture. . . . .$25
- Tampering with vending machines or laundry equipment. . . . .$50
- Burning candles or incense, open flame, candle warmers or smoking inside buildings. . . . .$50
- Tampering with automated external defibrillators (AEDs), fire extinguishers, smoke detectors, exit signs, setting off fire alarms (including door alarm). . . . .disciplinary action and $100
- Failing to evacuate building or follow directions during a fire alarm. . . . .$50
- Explosive devices or fireworks. . . . .disciplinary action and $100
- Smoking or chewing tobacco on campus (except in designated areas). . . . .$25
- Using or being in the presence of alcohol and/or illegal drugs on campus. . . . .disciplinary action and $200
- Providing alcohol for underage student(s). . . . .disciplinary action and $350
- Special situation (fine determined by Student Development Committee (SDC), vice president of Student Development, dean of students or RD). . . . .TBA
- Failure to check out of a room. . . . .$100
- Failure to clean a room at check out. . . . .$25
- Failure to provide health form. . . . .$300 per semester
- Missing room check-out appointment. . . . .$25
When a fine is levied, the student receives a notice from the resident directors. The Student Development Office handles all fines. Fines may be doubled for each repeat violation.
All other disciplinary actions resulting in more than a fine will go before the RD Council or SDC.
Community Accountability and Support
Hesston College supports student success, using CAS to help students remain accountable to the Campus Community Standards. Each person and situation is unique and conduct often reflects this uniqueness.
Our approach to conduct is based on the model of mercy through which students are encouraged, supported, confronted and guided as modeled by the life and teachings of Jesus Christ. In understanding this model, we attempt to be in active relationship with students as they make life choices and experience life consequences.
The RD Council is made up of resident directors. This council reviews student issues that appear to be first-time infractions or clear infractions. The RD Council may render accountability and support (in the form of CAS and/or fines) or refer students to the Student Development Committee (SDC). The RD Council cannot suspend or dismiss students.
SDC addresses violations to community standards. SDC consists of a faculty representative, a staff representative, two student representatives and a resident director. Responses to violations may include CAS, a fine or work/community service requirement, other penalties as appropriate to each case, suspension or dismissal.
Community Accountability and Support* (CAS) means:
- Student’s progress and behavior are closely monitored.
- Parents or guardians, academic advisor, academic dean and athletic coaches are notified that the student is on CAS.
- Student may be required to attend counseling or therapy, complete an evaluation or participate in other supportive type services.
Unless otherwise specified, CAS continues for the duration of the current semester. If the student commits another violation while a student at Hesston College, SDC, the director of Campus Life or the vice president of Student Development may suspend or dismiss the student. CAS will be considered disciplinary probation when transfer requests are completed for other colleges.
A student is sent off campus for a specified period of time. Arrangements are made through the vice president of Student Development. Students are responsible to be in conversation with instructors regarding coursework and assignments.
A student is dismissed from the college. At the time of dismissal, the college will specify if/when the student may reapply to Hesston College. If not otherwise stated, dismissal is for the remainder of the academic year. Arrangements are made through the vice president of Student Development.
Appeals must be typed, printed and submitted to the vice president of Student Development within 24 hours of notification of any decision and should include the offense committed, the disciplines assigned and complete reasons for the basis of the appeal. The vice president of Student Development will review the appeal request to determine if the appeal should be granted. If the appeal is granted, the vice president of Student Development will review all documents, interview persons involved and either overturn or uphold the decision of the RD Council or SDC. All appeal decisions are final.
Grounds for appeals:
- The decision is unreasonably disproportionate to the infraction (including consideration of the student’s prior offenses or willingness to cooperate in the disciplinary process).
- Policies and procedures relating to student or academic issues were not followed that affected the student’s right to receive a fair decision.
- The disciplinary or academic decision was not supported by evidence.
- New evidence has become available since the initial hearing that would have significantly altered its results.
Emergency Policies and Procedures
Fire—Posters and other flammable materials should be placed with discretion. The college prohibits all types of burning in its residence facilities. This includes, but is not limited to the burning of candles, oil lamps, incense and smoking. All campus housing is equipped with fire extinguishers, fire alarms and smoke detectors. State Law requires that everyone vacate the building when the alarm sounds. Anyone who refuses to leave will be fined $50. Tampering with fire protection equipment (alarms, extinguishers and smoke detectors) is a federal offense and may result in a $100 fine and suspension or dismissal from school. See additional information in the Policies section of this handbook.
Tornado—The City of Hesston sounds a continuous alarm blast in the case of a tornado warning. All students are to leave their rooms and go to the nearest windowless area. Basements, hallways and restrooms can provide shelter. Windows must be avoided because of the danger of flying glass. Every Monday morning at 10 a.m. if the weather is clear, the Hesston siren sounds a practice tornado alarm.
Lockdown—In these days of unexpected violence on college campuses, students, faculty and staff must be prepared to respond to possible violent actions. Therefore, the following policies and procedures are in place to protect the campus community.
Campus staff (RA, RD, faculty member or staff person) will give notice that a lockdown has been initiated. Students are to go to the nearest inner room, lock the doors and windows, get on the floor and away from windows or doors. Staff in each building are instructed to lock the building and move people to safe areas. Students must follow all directions. All should remain in safe areas until an identified staff or faculty person gives an all clear.
The college will have emergency drills for all of the above.
Hesston College Missing Persons Policy—If a resident student has not been seen on campus for more than 24 hours and an acquaintance does not know where the student may be, the director of Campus Life should be notified.
Students under the age of 18 will have their parents notified if they are determined missing for more than 24 hours. Law enforcement will be notified for any student missing for more than 24 hours.
If a student has been seen in the company of an individual(s) indicating that he/she may be in danger, the Hesston Police Department should be notified by calling 911 (or 9-911 on a campus phone).
Students may designate a confidential contact person on their Emergency Information form as a contact if the student is deemed missing. At the college’s discretion, in addition to a confidential contact, the college reserves the right to contact a parent and/or guardian.
Sexual Assault Policy—Visit the Student Development Office for details.
Residence Hall Closings
Residence halls are closed during Christmas Break and Spring Break. Students are responsible for their own housing arrangements during these times.