Information Technology

Internet, email and network storage is available to all students attending Hesston College at no additional fee. Hesston College has a web server that houses the college’s home page at

Students at Hesston College have several options for computer and software access across campus including computer labs, classrooms and the library. Computers on campus offer a variety of software including: MS Office, Adobe, Internet access and email access. Wireless access to the Internet is available in all buildings as well as outdoors on campus.

Smith Center houses a computer lab, study room and library with computers, printers and a scanner available for student use. Printing charges are added to student accounts each semester at a cost of .05 for black and white and .40 for color.

In conjunction with administrators, the Information Technology department has established the following policies for computer, Internet and email usage.

Hesston College Network / Student Computer Usage Policy

Hesston College provides network accounts to all current students and employees. A network account provides access to the local area networks, Google services, a personal ‘home’ network drive (H:), myHesston and Moodle access and access to the wider Internet.

As the Hesston College network is considered to be an extension of the Hesston College community, conduct should be consistent with the rules and expectations laid out by the Campus Community Standards. In addition, conduct on the Internet must conform to any rules or policies encountered while on third-party networks.

The use of the college network implies your acceptance of these policies. Failure to follow these policies can result in the termination of your account and/or the suspension of your network/email privileges. If you have any questions regarding these policies, call the IT Help Desk at 620-327-8103 or email

  1. You may not allow anyone else to use your HC account or know your password. Do not write down your password. You will be held accountable for all activity or mail sent from your account. You may not use someone else’s account, even if you have their permission. When you leave a campus computer, you must log off first—even if you plan to return shortly. Remember to treat email/Moodle sessions on public/campus computers with caution, as others can still possibly access your session unless you log out.
  2. Hesston College lab computers are configured to erase any local data upon logoff. This is employed so that all users experience a fresh session, no matter what machine they log in on. However, this also means that any documents saved on the hard drive of a lab computer will be erased when the user logs off. Any documents that the user has created/edited must be saved on their network drive, emailed or copied to a USB device if they are to be retained. This is applicable to all computer labs on campus, including the Friesen Mac lab.
  3. The use of defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive or illegal material is strictly prohibited as per the Campus Community Standards. This includes accessing areas on the Internet containing any of the above through a college-provided Internet connection.
  4. Copyrighted material may not be sent or received by email or any of the Internet protocols unless you have written permission from the copyright holder. This includes but is not limited to sending or receiving pirated software and/or copyrighted music/video that you have not purchased.
  5. “Server” and “Peer-to-Peer” type programs, such as LimeWire, µTorrent, BitTorrent, FTP servers, Web servers, etc. are expressly prohibited. The Hesston College IT Dept. implements measures to block, monitor, report and limit access to these programs in order to insure network integrity.
  6. “Cloud” services (Dropbox, onedrive, Box, Evernote, etc.) are currently in evaluation through focus groups on campus. Students are free to use such services, keeping in mind that they are not supported by the HC IT department and the student is responsible for data use, security, backups, etc. Suggested alternative file storage and transfer systems include Google Drive (included in your HC Google Apps account), flash drives and other removable media, as well as HC email.
  7. “Hacking” into other computers (accessing services/resources without permission), whether college servers, other student computers or computers on the Internet will not be tolerated and will be grounds for account suspension/termination and legal/disciplinary action up to and including expulsion and criminal/civil penalties. If you do encounter a security vulnerability on a college server, you are expected to inform the Hesston College IT Dept. as to the nature and severity of the problem.
  8. As a Hesston College user, you are assigned a personal HC network account, which includes integrated accounts for Moodle (our learning management site) and Google Apps (providing access to email, calendaring, cloud storage, etc.) You are expected to check your email account on a regular basis – at least three times a week – as others may send you information that will need to be read in a timely manner.
  9. As a Hesston College user, you have access to a personal network storage space, accessible from any campus machine. This is known as your ‘H drive’. Your H drive is only accessible by you, and is useful for storing college-related material. Keep in mind that this H drive is not accessible from your home computer or any other that is not connected to the campus network. Please be aware of this when you plan time away from campus.
  10. Computer storage can and will break, sometimes beyond reasonable repair or recovery. The Hesston College network drives/servers are redundant, backed up regularly, and are recoverable from multiple physical locations in case of an emergency. There are no precautions or backups in place to restore any data that might be lost on an individual computer. If professional (i.e.: third-party) data recovery is required, the user will be expected to pay any resulting expenses.
  11. Keep in mind that large email attachments are taxing for the network infrastructure and consume your Google Apps storage limits. The Google email system does not allow attachments bigger than 25MB (you’re required to attach and share a Google Drive file instead). Messages sent to multiple recipients should not have large attachments, as this impacts delivery and storage for destination users and is inconsiderate.
  12. With many mobile devices serving as email and scheduling tools, users may want to use their personal cell phones/tablets to receive Hesston College email, calendar notifications and other data. You are encouraged to reference online help material provided by IT to assist in device configuration, but support is available in the IT department should it be needed.
  13. Be respectful of other users. Do not send rude, offensive or harassing Emails. If someone asks you to stop sending them email, you must comply. “For Sale” and commercial or third party business promotions and advertisements are not allowed in email.
  14. Never falsify email. This type of forgery can result in serious criminal penalties and disciplinary action. All messages must correctly identify the sender. In addition, the subject line is important and should always be used to summarize the content of your message. Emails with blank subject lines are often blocked by Spam filters. Emails with bland subject lines are often blocked out by recipients.
  15. The Google spam filter actively works to intercept “junk” email before it reaches your inbox. While the filter catches an overwhelming majority of these messages, occasionally an unwanted email will slip through to your inbox. It is important to remember that the Hesston College IT Dept. will never ask for your account information in an email. Any message that requests your username and/or password is a scam. Also, any email from the IT department will always be identified as the ‘Hesston College IT Dept.,’ along with the name of whoever is in contact with you. General administrative terms and a lack of specifics are indications of spam. Spam messages like this can be deleted.
  16. Any attachments (especially .zip files, .exe files or faxes) should be treated with caution, as scammers often try and pose as generic departments in an attempt to have you initialize a virus. Any email from the IT department will always be identified as the ‘Hesston College IT Dept.’ along with the name of whoever is in contact with you. If in doubt, call and confirm the legitimacy of the email before opening any suspicious attachments. If you have opened a suspicious attachment, be it on a campus or private computer, inform the IT Help Desk immediately.
  17. Personal Wi-Fi “Hot-Spots” (either through a cell phone or a similar mobile device) are not necessary and are discouraged from regular use on the Hesston College campus as they can cause interference with campus wireless services. If a personal or college-owned device is having issues connecting to the campus network, please contact the IT Help Desk.
  18. Hesston College IT department purchases, supports and manages all college owned computing devices. Personal device (computers, mobile, etc.) configuration required for accessing Hesston College resources is provided at no cost. Support and repair of personal devices beyond connecting to Hesston College resources is charged by the hour, and may be applied to the employee’s account if desired.
  19. Google Drive (integrated with your Google Apps account) is available for cloud-based storage to enable file access both on and off campus. Keep in mind it may have performance implications for large files, and is not managed or backed up by Hesston College IT.

Printer Policy

There is a charge for printing to college printers: $.05 per sheet for black and white and $.40 for color. All personal printing is charged directly to your personal account through PaperCut.

Hesston College Dormitory Computer Connectivity Policies

The Hesston College Internet/E-Mail Usage Policies apply to all Hesston College student network accounts (e.g. Hesston College e-mail, network sign on, Internet, etc.), regardless of where the account is accessed from. Computer connectivity from the Hesston College dormitory is an extension of the Hesston College network, thus all conduct from the dormitory must be consistent with Campus Lifestyle Standards, the Hesston College Campus Computer Usage Policies, and these Hesston College Dormitory Computer Connectivity Policies.

  1. Hesston College campus-wide network problems. If a campus-wide network problem appears to be originating from the dormitory, computer connectivity from the dormitory may be temporarily disabled until the problem has been resolved. In this situation, Internet access may also be disabled. Keep this in mind as you plan to meet course work deadlines requiring Internet, e-mail access or files stored on network drives.
  2. Unauthorized activity. Immediately report any questionable activity, whether from, to or through a computer in a Hesston College dormitory, to Information Technology at ext. 8103. Any dormitory connection suspected in gaining unauthorized access to other student computers, campus computer systems or Internet computer systems, or violating any relevant policies is subject to being disconnected at the discretion of Information Technology and disciplinary action by Student Life.
  3. Server type applications. Students may not implement server type or high-bandwidth applications. Examples of unacceptable programs include: web/news/ftp/music servers, Napster, Morpheus, GNUtella, Bittorrent, DNS services, etc. In addition, any computer in a Hesston College dormitory running an operating system or program which interferes with the campus network or Internet will have its connection disabled until the problem has been resolved. Information Technology reserves the right to filter or block any traffic that violates the policies or causes disruption of normal network or Internet operation or performance.
  4. Viruses and spyware. It is required that you have anti-virus software for your Windows computer and keep it up to date.

Additional Dormitory Computer Connectivity Notes

  1. Electrical. The campus dormitory electrical outlets are not protected from electrical spikes or brown outs. You may want to consider protecting your computer system (i.e. all components connected to it by cables, phone lines and network cables) from electrical spikes such as lightning strikes, by using surge suppression or UPS hardware.
  2. Connectivity troubleshooting. If you are unable to connect to the Hesston College network or access Internet sites from the dormitory, reboot the computer and try accessing the campus network and Internet again. Check your cable connections. If this does not resolve the problem, please contact Information Technology at ext. 8103.

Hesston College Policy Regarding Network Distribution of Copyrighted Material

The Hesston College network, email system, Internet connection The Hesston College campus network (network, email system, Internet connection and dorm room connections) provides services owned and operated by the college. Conduct on the campus network is to be consistent with Campus Lifestyle Standards and must conform to this policy.
Failure to follow these policies may result in the termination of an individual’s network access account and/or the suspension of computer lab, dorm connectivity and/or network and email privileges, and/or other disciplinary procedures. Any questions regarding these policies may be directed to Information Technology at ext. 8103.
Copyrighted material may not be sent or received by email or any of the Internet protocols unless written permission has been secured from the copyright owner. This includes but is not limited to sending or receiving pirated software, music or video that has not been purchased.

The use of server and peer-to-peer type programs, such as LimeWire, FTP servers, web servers, etc., are expressly prohibited. Hesston College Information Technology may implement measures to block, monitor or limit access to these file sharing services as needed to ensure network integrity.

Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

For more information, please see the website of the U.S. Copyright Office at, especially their FAQs at (Madzelan, Daniel. DCL ID: GEN-10-08. Dept. of Ed., 4 June 2010. Web. 25 July 2011. .)

Legal downloading

Examples of legal sites that can be used to purchase and download video and music files include: Amazon, Apple iTunes, Microsoft Zune, Netflix and Pandora.

Disciplinary process

When a violation of the Hesston College Policy Regarding Network Distribution of Copyrighted Material occurs, the student will be notified by Information Technology (IT) personnel. The network account for that student will be disabled meaning the student’s ability to access the campus network resources will be suspended. The student will meet with the director of IT, the vice president of finance and auxiliary services and the vice president of student life. The student may be required to enter into the Campus Lifestyle Standards disciplinary process. Prior to restoring the student’s campus network access privileges, the student’s computer must be inspected by HC IT personnel to remove any illegal material and/or software. Access will be restored by IT only after the appropriate representative of the Student Life Department approves.

Continued violation of the Hesston College Policy Regarding Network Distribution of Copyrighted Material may result in suspension or dismissal from Hesston College.

Policy review

The Hesston College Policy Regarding Network Distribution of Copyrighted Material will be reviewed every three years as part of the Student Life policy review process conducted by the Student Life Department Policy Review Committee in collaboration with Information Technology.

Student Handbook 2014-15