Evaluation of Student Performance, Academic Records and Transcript Requests, Appeal Procedure
Academic Credits and Calendar, Registration, Academic Eligibility and Probation Policies, Academic Integrity, Special Courses and Programs, Off-Campus Relationships
Evaluation of Student Performance
Academic achievement in each course is evaluated at midterm for advising purposes. A final grade is assigned by the instructor at the end of each term. The final grade becomes a part of the student’s permanent academic record. Reports of both midterm and final grades are distributed to the student, his or her advisor, and, with the student’s permission, to his or her parents.
The student evaluation system at Hesston College is based on letter grades. Quality points are assigned as follows:
| A (excellent) | 4 quality points | |
| B (good, high average) | 3 quality points | |
| C (low average) | 2 quality points | |
| D (poor, but passing) | 1 quality point | |
| NC (no credit; failed to meet course requirements) | 0 quality points |
|
| W (withdrew) | 0 (not figured in GPA) | |
| U (audit) | 0 (not figured in GPA) | |
| CR (credit; passing) | 0 (not figured in GPA) | |
| I (incomplete) |
A grade of “I” (incomplete) is used if a student is unable to complete all requirements for a course due to circumstances beyond his or her control. At the end of the term, the instructor submits both an “I” and the grade the student has earned to date. The student has until the end of the next term to complete the missing work. If the student is successful, the instructor submits a new final grade. If the student is unsuccessful, the alternate grade originally submitted automatically becomes the final grade. While the “I” is on the record, the incompleted hours are not included in cumulative hours and GPA calculations and cannot be used to satisfy any requirements regarding eligibility for varsity athletics or financial aid.
Academic Records and Transcript Requests
The Registrar’s Office is custodian of all academic records and transcripts are available upon written request. The request should include the name used while attending Hesston, signature, dates of attendance, present mailing address, and complete instructions for processing and mailing the transcript. Corroborating information such as student number, birth date, or Social Security number may be requested to help identify the record. Transcripts are issued only after all financial obligations to the college have been fulfilled and all chapel attendance requirements have been met.
Appeal Procedure
A student is guaranteed the right to appeal decisions regarding his or her academic record or status if the decision was unreasonably disproportionate to the infraction, policies and procedures that affect the student’s right to receive a fair decision were not followed, the decision was not supported by evidence, or new evidence has become available. A formal appeal should be submitted in writing to the Academic Dean. Concerns about grades or other course related issues should be discussed first with the instructor or department involved.